In our last letter to you, we wanted to:
- remind you of the four pillars of Stewardship: prayer, service, formation and hospitality;
- that we priests are here for you;
- that the parish offers a good amount of services that are valuable;
- invited you to look at your commitment to participation in the life of the church;
- and examine how you are following the will of God in your life.
In this letter, we want to:
- present to you the budget from July 1, 2019-June 30, 2020 and the actuals from July 1, 2019-February 29, 2020;
- share with you the percent of givers from September 20, 2019- March 20, 2020;
- give a comparison of our October Counts in 2001 with 2019;
- show you the financial picture of our Catholic School;
- and conclude this letter with five brief comments.
A follow up letter will address these comments more fully.
- Budget and Actuals
As you are aware, after a long discernment process, we joined forces on September 22, 2019 knowing we would be better together serving the needs of Pettis County. We now have the collections for October, November, & December 2019 and January and February 2020.
|Full Fiscal Year 12 Month Budget||Actual 8 Month Activity|
|7-1-2019 to 6-30-2020||July 1,-2019 to February 29, 2020|
|Sunday Offering||$937,147||Sunday Offering||$560,005|
|Donations and Other Giving||$28,036||Donations and Other Giving||$96,512|
|Other Income||$8,466||Other Income||$24,646|
|Total Income||$1,036,649||Total Income||$767,944|
|Total Expenses||$1,033,481||Total Expenses||$693,925|
From the chart above, examples of “Other income” include the Bazaar, Ham and Bean Dinner, donations to special projects, and Emergency Fund. We cannot budget “expected income” on many of these line items; hence the discrepancy between “budgeted” and “actual.”
At our Finance Council Meeting on March 17, 2020 we showed that if collections remained the same and did not fluctuate, we would end the budget year $31,000 behind budget as a parish. To get us to here, our Parish Finance Director budgeted a $50,000 loss to Sunday Contributions because of the pandemic with Masses suspended through April. If Masses continue to be at minimum attendance with few giving their tithe in other ways besides at Mass, this picture will look differently. Gratefully, the March collection came in better than anticipated. March was projected at $60,000 but thanks to your cooperative efforts it came in closer to $70,000. April collections were projected at $19,000 with a $15,000 Easter Second collection. April offertory, including the Easter collection, surpassed the projection coming in at $63,347. Both June and July are expected to be $60,000 per month with everyone back in Church, please God. Notice, to get us to budget, we need to average $66,000 per month for the remaining four months of the fiscal year.
- Percent of Giving
Realizing the dates are not the same and so the dollar amounts will not match up, we requested a Sunday Offering statement report of 6 months from September 20, 2019-March 20, 2020. We did not study individual giving records; we just asked for the required fields to generate this report. Here is the information:
|Giving Categories||People Units||Giving||% Units||% Giving|
- October Count
With this information, it is important to remind us of the October Count we published in the bulletin in November 2019.
The number of households in 2019 was 1111; if you multiply by 3 which, according to statisticians, is a reasonable estimate of the number of people, then we have 3333 people in the parish. The number of people we averaged at our weekend liturgies in October 2019 was 981. In 2001, the first year we recorded the October Count, we had 1600 people attending weekend liturgies.
|Membership and Attendance|
|2019 Total Households||1,111||Seating Capacity Per Chapel|
|Total People of the Parish||3,333||St. Patrick||450|
|St. John the Evangelist||100|
|Average Weekend Attendance Oct 2019||981||Total Capacity||950|
|Total Weekend Capacity||2,250|
|Average Weekend Attendance Oct 2001||1,600|
- IV. Parish and Foundation Partnership Investing in Pre-k through 12 grade Catholic Education
For us to have a full financial picture of our parish, knowing our pre-k through 12th grade school is a ministry of our parish, we need to look at our Sacred Heart Foundation partnership. The Sacred Heart School Foundation assists the school in the following ways: it agrees to give 50% of the Annual Drive proceeds plus 5% of the corpus to the school and then it invests wisely on the remaining corpus plus interest to get the maximum on investments. The Foundation also helps with donations in budget shortfalls but we all know these reduce the amount of the 5% annual disbursement every year from that date on into the future. We are thankful for the board members and all who contribute to the Foundation.
|School Budget||Proposed School Budget|
|7-1-2019 to 6-30-2020||7-1-2020 to 6-30-2021|
|Tuition and Fee Income||$1,132,360||Tuition and Fee Income||$1,034,389|
|Parish Subsidy||$500,000||Parish Subsidy||$520,000|
|Foundation Support||$205,421||Foundation Support||$207,129|
|Additional Foundation Support to Close Deficit||$200,000||Possible Foundation Support to Close Deficit||$260,000|
|Total School Investment||$2,037,781||Total School Investment||$2,021,518|
|Pre-K to 12 Grade Student Enrollment||333||Pre-K to 12 Grade Student Enrollment||TBD|
|Total average Investment per Child from Parents, Parish and Foundation||$6,119||Total average Investment per Child from Parents, Parish and Foundation||TBD|
- A couple comments to conclude:
- This information gives us a starting point. There’s nothing here to make us worry; if we are concerned, that is good because it will call us to action. When we discern our actions, we take action that is guided by the Holy Spirit and not reactionary motivated by fear and worry.
- With so much newness and a pandemic, if we end the fiscal year only $31,000 behind budget, we should celebrate that! It also means next year we need to come out ahead, but we should not be upset making it this close to budget in a year of change.
- We need to pray and discern about how to assist our 61% to feel more engaged in the life of the parish.
- In 2001, there were 1600 on an average Sunday in October; in 2019, there were 981. How do we start increasing the number of people at Mass on Sunday?
- The bishops of the United States say the best way to transmit the faith and keep our young people attending Mass after high school is through a Catholic School education. We know our school has been through economic hardships before; how do we increase our investment in a Catholic Education to sustain it for several generations into the future?
In our final letter in this series, we will say more about these comments.
Fr Dave and Fr Joe